The objective of this work flow is to map the chart-of-accounts (COA) for each subsidiary to your parent company COA. Our approach steps you through each subsidiary individually so there is no requirement to have consistent or identical COA’s across subsidiaries or the parent company.


TYPICAL WORK FLOW

  • Select Chart of Accounts under the Setup menu
  • Select a subsidiary from the drop-down list for COA mapping
  • Once selected, you will be presented with two side-by-side COA tables – you will recognize your subsidiary COA on the left side table and your parent company COA on the right-side table
  • Start your mapping by selecting an account (or multiple accounts as appropriate) in the subsidiary COA table followed by selection of the one account in the parent company COA table you want the account(s) mapped to
  • When you select an account(s) in the subsidiary table, the system will automatically filter the accounts in the parent company COA based on the account type selected to make it easier for you to find the desired parent account - you can always click to see all accounts if for some reason you are crossing account types in your mapping
  • Click the green button <Map> next to a parent account to map the accounts
  • When a subsidiary account is mapped, the parent account number it’s mapped to will display in the COA table of the subsidiary
  • When all subsidiary accounts are mapped, the Mapping Status Indicator display will switch from In Progress to Complete
  • Repeat the mapping process until the COA’s for each subsidiary are fully complete
  • To change the mapping on an account already mapped, simply select the account in the subsidiary table, then click the map button next to the new desired account in the parent company and the mapping will update.

                                                                                                                                      

QUICK TIPS TO REMEMBER

  • COA tables are sortable across all columns
  • Subsidiary accounts can only map to one parent account (one/many to one only)
  • Parent accounts can be mapped to multiple subsidiary accounts
  • You can easily identify which accounts are not mapped for a subsidiary by sorting on the table column ‘MAPPED TO PARENT ACCOUNT’
  • CAUTION RE: DISABLED ACCOUNTS - when you are mapping accounts to your parent COA structure, be-careful to not map to a disabled account as QuickBooks Online will not permit a JE posting to any account in disabled status. If you update the COA in your parent company to switch an account to disabled, you may need to update your COA mapping in JustConsolidate in the event there are accounts mapped to it