If an account balance changes in a subsidiary for a period you've already consolidated, you'll need to re-run the consolidation workflow for that subsidiary and period so your consolidated financials tie out to the revised subsidiary numbers. This applies to both period consolidations and opening balance sheets.


Quick reference: Do you need to delete the old JE manually?

The answer depends on when the original consolidation journal was posted:

  • Posted on or after February 5, 2025 → No manual action needed. JustConsolidate will auto-detect and delete the existing JE before posting the new one.
  • Posted before February 5, 2025 → You'll need to manually delete the existing JE before posting a new one.


How auto-detection works

Starting February 5, 2025, every consolidation journal entry posted by JustConsolidate uses a new naming convention that lets the system reliably identify and delete the correct entry when re-consolidating. Journal numbers now begin with one of three prefixes, followed by the subsidiary's unique QBO code (realm ID):

  • OB — Opening Balance Sheet entries
  • PD — Period Consolidation entries
  • BB — Beginning Balance remeasurement entries (relevant when consolidating a foreign currency subsidiary)

If the journal number for an existing entry doesn't match this format (i.e., it was posted before February 5, 2025), you'll need to delete it manually before posting the new consolidation entry.


What happens when an existing JE is detected

When you run a re-consolidation and the system finds an existing matching JE, you'll see an alert asking whether to proceed with the deletion. You can:

  • Accept or decline the deletion for that specific entry
  • Set a permanent preference to always auto-delete (or never auto-delete) so you don't see the prompt in the future

Scope of the search

JustConsolidate's detection logic depends on which workflow you're running:

  • Period Consolidation — Searches only the specific period being consolidated for an existing JE
  • Opening Balance Sheet (when changing the opening period) — Searches all periods for an existing opening balance JE (prefix OB), since changing the opening period means the original OB entry may live in a different period than the one you're now targeting